Frequently asked
questions.

RevWave is the AI-native revenue intelligence operating system for B2B revenue teams. It captures every call, email and meeting without a bot, turns them into deal intelligence, forecasts and coaching, and writes what matters back to your CRM. Unlike CRMs that bolt AI on as an afterthought, RevWave has intelligence built into every layer — from pipeline management and lead scoring to revenue forecasting, rep coaching, and deal risk alerts. It's one product with everything your team needs to sell smarter, not harder.

Most teams are fully operational in under an hour. Connect your email and calendar, import your contacts, and RevWave automatically maps your pipeline stages and begins enriching your leads. For larger teams, we run a structured onboarding sprint to configure integrations and calibrate your AI models to your historical data.

No. RevWave is built to be set up by salespeople, not engineers. Connecting your email, syncing contacts from an existing CRM, and configuring your pipeline stages all happen through a guided setup flow — no code, no API keys, no IT ticket required. Most of our users get live with zero technical support.

No. RevWave connects to HubSpot or Salesforce, reads your deals, accounts and contacts, and writes what it captures back — nothing is migrated, and your CRM stays the system of record. If you do not have a CRM yet, you can run your book of business on RevWave directly.

No — RevWave starts with a live demo on your own pipeline, then a pilot with your team, then a proposal scoped to your motion. You see your real data in the product before you decide anything. Book a demo.

RevWave is designed for B2B sales teams at companies with $1M–$50M in ARR — typically with 3 to 50 sales reps. Our customers are founders, CROs, sales managers, and individual reps who need to know what is really happening in their pipeline, not just what was typed into it. If your team runs on spreadsheets, a CRM nobody updates, or a stack of point tools, RevWave is built for you.

HubSpot, Salesforce, and Pipedrive are excellent CRMs that have added AI features over time. RevWave is different in that the AI isn't bolted on — it's the foundation. Every feature is designed to surface what matters before you have to look for it. RevWave is also significantly simpler to deploy, builds AI into the core of the product rather than selling it as an add-on, and is purpose-built for revenue teams, not every department in your company.

RevWave doesn't publish a price list. Pricing is scoped to your team and how you sell — the number of customer-facing reps, the agents you deploy, and how deep the AI runs — after a live demo on your real data and a pilot with your team. You see the product working on your own pipeline before anything is proposed. Book a demo to start.

A discovery call to understand your motion, a live demo on your own CRM data, a pilot with your team on your live pipeline (usually a few weeks), then a proposal scoped to what you actually used. Customers run on annual agreements. If the pilot doesn't earn it, there's no follow-up pressure.

Onboarding and rollout are scoped into the same proposal as the platform, so there's nothing bolted on after signature. Connecting your CRM, calendar, and email takes minutes, not an implementation project.

The AI Revenue Copilot is an always-on AI assistant embedded in the revenue OS. It monitors your pipeline 24/7, surfaces deal risks before they become losses, flags forecast drift, identifies rep coaching opportunities, and delivers strategic recommendations — without waiting for you to ask. You can also chat with it directly: ask about your pipeline health, a specific deal, your ICP gaps, or what needs to happen before end of quarter.

RevWave's AI scores every lead based on firmographic fit (company size, industry, tech stack, growth signals), behavioral signals (email engagement, website activity, response patterns), and your historical win/loss data. Scores update continuously as new signals come in — so a lead that goes quiet drops in priority automatically, and a lead that suddenly engages rises to the top. You can customize your ICP criteria to tune the model to your specific target market.

RevWave's forecasting models analyze deal velocity, stage conversion rates, historical close patterns, rep performance, and real-time pipeline activity to produce probabilistic revenue forecasts. Across our customer base, forecast accuracy improves to 90–95% within 60–90 days as the model learns your team's patterns. The more historical deal data you have, the faster and more accurate the forecasts become.

Deal intelligence continuously monitors every deal in your pipeline for risk signals: no activity for X days, missing MEDDIC qualifiers, single-threaded relationships, unexpected stage regression, price sensitivity cues in emails, and more. When a risk is detected, RevWave surfaces it immediately with a recommendation — draft a follow-up, loop in a champion, adjust the close date — so you can act before the deal goes dark.

Yes. The RevWave mobile app is available on iOS and Android and is included. The mobile app gives you access to your full pipeline, deal details, contact records, AI insights, and real-time alerts — so you can update deals, act on recommendations, and review pipeline health from anywhere. It's the full RevWave experience, not a stripped-down companion app.

Email marketing includes contact segmentation, email sequence builder, open and click tracking, A/B testing, and send-time optimization. All email sending goes through RevWave's infrastructure with built-in deliverability monitoring. You can also sync sequences with your CRM data to trigger emails based on deal stage changes or contact behavior.

RevWave's Conversation Intelligence feature records, transcribes, and analyzes sales calls for deal insights, talk ratios, objection patterns, and next steps — and pushes those insights directly into the deal record. For teams already using Gong or Chorus, we integrate with both so their data flows into RevWave's AI layer. Whether you replace your call tool or integrate it is up to you.

Yes. RevWave's AI models are continuously learning from your team's activity: which deals close, which go dark, which leads convert, how long deals spend at each stage, and what rep behaviors correlate with wins. The models retrain on your data regularly, so lead scores, forecast accuracy, and deal risk signals all improve as your team uses the product. Most teams see measurable improvements to AI accuracy within 60–90 days.

RevWave connects natively with:

• CRMs: HubSpot, Salesforce, Pipedrive, Zoho, MS Dynamics
• Email & Calendar: Gmail, Google Calendar, Outlook, Microsoft 365
• Call Intelligence: Gong, Chorus
• Sales Engagement: Outreach, Salesloft, Apollo
• Enrichment: ZoomInfo, Clearbit, 6sense
• Productivity: Slack, Notion, HubSpot
• Scheduling: Chili Piper, Calendly

Enterprise customers can request custom integrations via API.

Yes — that is the default. RevWave sits on top of HubSpot or Salesforce as the intelligence layer: it reads your deals, accounts and contacts, captures the conversations, and writes notes, fields and activities back. Teams without a CRM can run their book of business on RevWave directly. Most teams eventually consolidate to RevWave once they see how much simpler it is.

RevWave syncs your email via OAuth — no passwords, no forwarding rules. Once connected, it automatically logs relevant sales email threads against the right contact and deal records. Email opens, replies, and link clicks are tracked and feed into deal intelligence scoring. You can also send emails directly from RevWave and have them appear from your own email address.

Yes. RevWave provides a REST API and webhooks for custom integrations. Documentation and sandbox credentials are available through your account dashboard once you're set up. Enterprise customers also have access to our solutions engineers for custom integration support.

Yes. RevWave supports data connections from Snowflake, BigQuery, and Redshift, allowing you to enrich CRM records with product usage data, billing events, or any other signals stored in your data warehouse. This enables highly accurate ICP scoring and churn prediction based on actual product behavior rather than just CRM activity.

RevWave uses AES-256 encryption at rest and TLS 1.3 in transit for all customer data. We run on SOC 2 Type II certified infrastructure, conduct regular third-party penetration tests, and maintain a formal vulnerability disclosure program. Role-based access controls let you manage who can see what within your account. All data is stored in US-based data centers by default, with EU hosting available for Enterprise customers.

Yes. RevWave is compliant with GDPR and CCPA. We act as a data processor on behalf of our customers (who are the data controllers). We maintain a Data Processing Agreement (DPA) available on request, support data subject access and deletion requests, and provide tools to help you manage consent and data retention within the platform.

Your data is used only to improve AI models that benefit your account — such as your forecast models and lead scoring calibration. We do not use your proprietary data to train shared models that benefit other customers. Our privacy policy clearly outlines all data use, and Enterprise customers can opt out of any model training entirely.

SSO via SAML 2.0 and OAuth 2.0 (Google, Microsoft) is supported. This allows your team to log in through your identity provider (Okta, Azure AD, OneLogin, etc.) without managing separate credentials. SSO can be set as required for all users to enforce your organization's security policies.

Yes. Before canceling, you can export a full copy of your CRM data (contacts, deals, companies, activity history) in CSV or JSON format. After your account closes, your data is retained for 30 days in case you change your mind, then permanently deleted from our systems. Enterprise customers can request immediate deletion upon cancellation.

Every customer gets email and chat support from the RevWave team, a self-serve help center, and onboarding docs. Enterprise customers add a dedicated Customer Success Manager, phone support, a custom SLA, and 24/7 critical-incident response — all scoped in the agreement.

RevWave targets 99.9% uptime. Enterprise agreements include a formal SLA with defined uptime commitments and service credits if those commitments are missed. Our status page (status.revwave.ai) provides real-time and historical uptime data for all platform components.

Yes. Every customer gets access to our self-serve onboarding hub with video walkthroughs, setup guides, and best practice templates. Every team gets an onboarding call with a RevWave specialist, and larger teams receive a structured onboarding sprint — typically 2–3 sessions — covering CRM configuration, integration setup, AI model calibration, and team training.

Bug reports can be submitted directly from within the RevWave app (click the "?" icon in the sidebar) or by emailing support@revwave.ai. Feature requests go through our public roadmap at roadmap.revwave.ai, where you can upvote existing requests or submit new ones. Our product team reviews the roadmap weekly and ships updates on a two-week release cycle.